Our client is a successful Legal firm based in the centre of Guildford.

They are currently recruiting for a Secretary to work in the real estate department.

The main responsibilities of the role include;

1. Document management/document production
* Provide comprehensive and timely word processing service for the creation, amendment of documents using Word and other relevant technology i.e. document management system, Laserforms, occasionally DeltaView and other on line services. The firm uses digital dictation and secretaries are required to operate as a team to ensure that work which has been prioritised as urgent is dealt with first and within timescales set by the lawyer

* Ensuring documents returned to the lawyer accurately reflect original request before returning work. This will include proof reading the document, checking spelling, grammar, sense, amendments and presentation

* Prepare, collate and index legal documents

2. Client Support
* Ensure the names of clients are known and the job holder is established as the point of contact in the lawyer's absence and on a day to day basis particularly as the two lawyers job share

* Support the billing process e.g. ensuring that the bill is sent within agreed time and answering simple client queries

* Undertake online client searches

3. Team Support
* Ensure detailed handover notes are provided so other team members or temporary secretary can assume task responsibility in job holder's absence

* To provide cover on a rota basis for other secretaries during the lunch period

4. Administrative Support
* Undertake photocopying/scanning

* Carry out management of post (internal and external), including replying and drafting replies to routine correspondence

* Draft and send faxes

* Draft simple correspondence

* Manage all filing activities, including opening new files, filing (including lawyer generated emails), archiving and sending files for storage

* Organise travel arrangements

* Managing emails

* Undertake on line searches such as transaction on line and other property related searches

This is an excellent opportunity to join a prestigious firm

Essential skills;

Typing speed of 60wpm
Word, Excel
Excellent communication skills



CONTACT
Beth Hockin  Telephone: 01483 414719

2i Recruit Limited
14A Church Street
Godalming
Surrey
GU7 1EW