Our client is a successful law firm based in the heart of Guildford.

They are currently seeking an experienced Secretary to join their legal team.

The candidate will have excellent copy and audio typing speeds.

Duties to Include:
1. Document management/document production
• Provide comprehensive and timely word processing service for the creation, amendment of documents using Word, Excel, DeltaView and other relevant technology i.e. PowerPoint, Skip and Laserforms
• Ensuring documents returned to fee-earner accurately reflect original request before returning work. This will include proof reading the document, checking spelling, grammar, sense, amendments and presentation
• Prepare, collate and index legal documents
2. Client Support
• Ensure the names of clients are known and the job holder is established as the point of contact in fee earner’s absence and on a day to day basis
• Support the billing process e.g. ensuring that the bill is sent within agreed time and answering simple client queries
• Payment of Counsel fees where appropriate
• Undertake online client searches
3. Team Support
• Ensure detailed handover notes are provided so other team members can assume task responsibility in job holder’s absence
• To provide cover for other secretaries during lunch on a rota basis
4. Administrative Support
• Manage all filing activities, including opening new files, filing, archiving and sending files for storage
• Undertake photocopying/scanning
• Carry out management of post (internal and external), including replying and drafting replies to routine correspondence
• Draft and send faxes
• Draft simple correspondence
• Organise all travel arrangements
• Managing emails
5. Diary/Meeting management
• Keep fee earner’s diary up to date using Outlook and ensure it is available for others to view
• Arrange internal and external meetings, liaising with reception
• Ensure all papers are ready for the fee earner at the beginning of the day
• Ensure fee earner’s whereabouts is known and communicated to team at all times
• Schedule forward meetings, appointments, diary notes

Excellent benefits and working location available!



CONTACT
Beth Hockin  Telephone: 01483 414719

2i Recruit Limited
14A Church Street
Godalming
Surrey
GU7 1EW